What your employees get
A short email with a link. They open it on their phone, read the PDF, type their name and check one box. They don't need an account.
- 1You upload the PDF and paste in your staff.
- 2Each person gets a private link by email.
- 3Names get ticked off as they sign. The rest get a reminder every 3 days.
- From
- Harmon Family Dentistry via StaffPolicySignoff
- To
- kim.tran@example.com
- Subject
- Please read and sign: Employee Handbook 2027
Hi,
Harmon Family Dentistry needs you to read "Employee Handbook 2027" and confirm you got it. Please sign by November 15, 2026.
Open it here (takes about a minute, no account needed):
staffpolicysignoff.com/s/?t=…
This link is just for you, so please don't forward it.
- Policy
- Employee Handbook 2027
- Typed signature
- Luis Ortega
- Signed at
- 2026-11-04 14:22 UTC
- IP address
- 203.0.113.24
- File SHA-256
- 9f2c…e41a
Print it and file it
Every signature saves a signed copy: the exact PDF they saw, with a receipt page added at the back. It shows their typed name, the time, their IP address and a fingerprint of the file. Print it for the personnel file, or export the whole list as a spreadsheet.