Prices checked Nov 2026 from Handbook's listings on Capterra, G2, Tekpon and Software Advice. Handbook's own page showed two different update dates, so check their site before you decide.
Monthly price by team size
Handbook lists acknowledgements on its Advanced plan at $2.50 per user per month. Its Essentials plan is $1 per user per month. StaffPolicySignoff is free for up to 5 employees and $15 a month for up to 25.
| Employees | StaffPolicySignoff | Handbook Advanced | Handbook Essentials |
|---|---|---|---|
| 5 | $0 | $12.50 | $5 |
| 10 | $15 | $25 | $10 |
| 15 | $15 | $37.50 | $15 |
| 25 | $15 | $62.50 | $25 |
Handbook figures are the published per-user rate times the number of people. Handbook also has a free plan for up to 5 users and a 14-day trial, and the listings place acknowledgements on Advanced.
What each one is
- Handbook is for writing and publishing an employee handbook, with plans from Essentials up to Enterprise ($4 per user per month). Acknowledgements are one part of it.
- StaffPolicySignoff only collects sign-offs. You upload a PDF you already have, send it, and see who has signed. There is no handbook editor to learn.
What StaffPolicySignoff does
- Each employee gets a private link and signs on their phone with no account.
- A signed copy for each person: the exact PDF plus a receipt page with the time, IP address and a fingerprint of the file.
- New versions: upload the updated PDF and everyone who got the old one is asked to sign again.
- Policies for one department only, and policies that come back every 6, 12 or 24 months.
- An audit trail export with every name, policy, version and signing time.
When Handbook is the better fit
- You want to write and design the handbook inside the tool rather than upload a PDF.
- You have more than 25 employees. StaffPolicySignoff tops out at 25 today.
When StaffPolicySignoff is the better fit
- Your handbook and policies already exist as documents and you just need them signed.
- You have 6 to 25 people and want one flat price instead of a per-user bill.
Try it with your own handbook. Free for up to 5 employees, no card.